Business Administrator Apprentice – Admin Assistant
Business Administrator Apprentice – Admin Assistant
Blackpool, FY4 5GU
Vacancy Detail
Founded in 2008, Ameon Utilities Ltd are an established independent connections provider (ICP), delivering expert multi-utility installations that power the construction industry. We are seeking an Administration Assistant to support the day-to-day operations of our Construction and Pre-Construction departments.As a Business Administration Apprentice your role will include:
•Compiling Job Packs for our Construction dept. in line with the company’s high standards and our NERS/WIRS & GIRS accreditations.
•Applying for Council Highways licenses, monitor the licenses in line with dates and information provided by the Project Managers. Closing the permits and issuing the reinstatement measures within the correct timescales stated by the local authority.
•Updating the United Utilities Master Tracker and relaying the information to the Contracts Manager and relevant Project Manager.
•Issuing United Utilities documentation, ie. Request for Works, SLO7, Vesting Certificates, B2B Connection Request etc.
•Download Boris reports and save them in the correct Project folder, informing the Contracts Manager and relevant Project Manager.
•Using Microsoft Nuance to reduce file sizes that are too large to email.
•Issuing sub-contractor and internal site staff weekly programmes
•Issuing Electric, Water and Gas Whereabouts to the relevant IDNO/DNO’s.
•Raising approved purchase orders to subcontractors and suppliers.
•Issuing Lock & Sign requests to relevant IDNO/DNO’s.
•Downloading Utility Records for projects.
•Taking deliveries and scanning delivery notes into the correct project folders.
•Scanning and saving completed Job Packs in the correct project folders.
•Updating Van Packs annually in line with our H&S advisor yearly audits.
Qualifications required
- • GCSE’s (or equivalent) A-C
- • English Grade C or above
- • Maths Grade C or above
- • IT literate
Personal qualities
- • Positive, proactive “can-do” attitude
- • Adaptable to change
- • Ability to communicate clearly across different channels
- • Good judgement in day-to-day decisions
- • Effective problem-solving skills
- • Ability to manage priorities and meet deadlines
- • Ability to work effectively as part of a team
Skills required
- •Ability to communicate effectively, both verbally and non-verbally
- •Have a good knowledge of Microsoft Word and Microsoft Excel.
- •Pay attention to detail.
- •Be able to work under pressure when required.
- •Be able to work independently as well as part of a team.
- •Ability to show and act on own initiative.
- •Be able to manage own workload.
- •Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person.
Future Prospects
Full time administrative role, opportunities to progress with a busy expanding company.Onsite parking and local bus routes.
Training to be Provided
Your full role and responsibilities will be set out by your employer. They will provide you with all of the on-the-job training you need to up-skill in your role, and your 20% off-the-job learning will be incorporated as part of your working day.You will be working towards the Business Administrator Level 3 apprenticeship standard, which includes:
•Knowledge, Skills and Behaviours
• Business Administrator L3 Apprenticeship Standard
•Functional skills in Maths and English if required
This will be delivered by your dedicated training provider, Realise.
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